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The following settings will configure G Suite according to the DfE guidelines:

1. Navigate to https://admin.google.com and login with your school's intermit@ account.

2. Select Menu > Directory > Directory Settings

• Sharing Settings > Contact Sharing > Tick - Enable contact sharing > Save

• Profile Editing > Untick - Name, Photo, Gender, Work location > Save

3. Select Menu > Apps> Google Workspace

• Gmail > Edit Service > OFF for everyone > Save

• Calendar > Sharing settings > External sharing options... > Only free/busy information > Save

• Calendar > Sharing settings > Internal sharing options... > Only free/busy information > Save

• Classroom > General settings > Teacher Permissions > All pending and verified teachers > Save

• Classroom > Data access > Tick - Classroom API> Save

• Drive > 

• Meet > Meet video settings > Telephony > Untick - Provide a phone number...

• Meet > Meet video settings > Recording > Tick - Let people record...

• Pupil OU - Meet > Meet video settings > Recording > Untick - Let people record...

• Pupil OU - Meet > Meet video settings > Video calling > Untick - Let users place video...

• 
  

Source: https://docs.google.com/document/d/16qnnRCUlXHZcuTCl8ugtc0XwhDfqPJHmEa0zq0H8w90/edit 

The following setting will prevent students from removing themselves from a classroom.

1. Navigate to https://admin.google.com and login with your school's intermit@ account.

2. Select Apps > Google Workspace > Classroom >  Student Unenrollment - Set this to Teachers only 

The following settings will stop diagnostic information from being sent to Google, as well as stop pupils from being able to create, record, or stream:

1. Navigate to https://admin.google.com and login with your school's intermit@ account.

2. Select Apps > G Suite > Settings for Google Meet > expand Meet Video Settings

3. Select the school domain OU on the left (e.g. school.sch.uk).  Check the following:

• Telephony > OFF

• Client logs upload > OFF

4. Select the Students OU on the left. Check the following:

• Recording - OFF

• Streaming - OFF

• Video calling (creating new meetings) - OFF

Source: https://www.youtube.com/watch?v=iWqO05qhkto

If users are receiving the error "this service is unavailable for google workspace for education users who are under 18". From September 2021, Google have added this check. Please follow these instructions to allow access.

1. Navigate to https://admin.google.com and login with your school's intermit@ account.

2. In the left menu, select Account > Account Settings > the on the right list, select Age based access settings.

3. Select the OU where age restrictions need to be removed (e.g. <School Domain> Users > Teaching Staff) > select All users are 18 or older.

4. Select Override.

Update (01-07-20) The Google Meet Classroom integration should not be used. This allows students and teachers to have a nicknamed Google Meet link at the top of a Google Classroom page. This should not be used as students are able to rejoin a Meet after a teacher has left, until they refresh  or leave their Classroom page.

The following settings provide instructions on how teachers can create a Meet while preventing students from joining/rejoining without a teacher being present:

1. Navigate to https://meet.google.com and select Join or Start a meeting.

Teachers should create the Meet in advance (maybe 5 minutes) of students trying to join or they will receive the error "You can't join this video call" possibly resulting in students not joining at the scheduled time.

2. Enter a nickname in the text box - this can be used again, so a class or teacher name (e.g. Year5 or 5G) is recommended so students can remember for next time.

Nicknames are unique to the school so external users cannot join. Using a nickname prevents students from joining if the teacher is not in the Meet. It also prevents students from rejoining once the teacher leaves.

3. After the lesson has finished, teachers must ensure that all pupils leave the Meet before they leave. This can take place in two ways:

• • Students can disconnect via the Leave Call or phone icon at the bottom of their screen.

  • Teachers can forcefully remove students from the Meet by selecting the People icon in the top-right, selecting the user to remove and clicking the Remove from Meeting button ( - ).

As a warning, if the teacher leaves before all pupils have left, students still in the Meet will be able to remain and continue talking until they leave.

Just to note, there is a specific but unlikely scenario for a pupil to be able to rejoin the Meet after the teacher has left:

• A pupil would need to be on the Join now screen shown just before joining the actual meeting (if they aren't on this screen when the teacher leaves, they will not be able to rejoin).

• The teacher would be in the process of leaving the Meet.

The teacher can check the Meet to see if anyone has rejoined afterwards by returning to meet.google.com and entering their nickname. The Join now screen list if any students have rejoined using this method without revealing that the teacher is present.

Source: https://www.youtube.com/watch?v=Ylx_DR0CRGM 

Payment details can be saved within a pupil account, so theoretically if a parent did accidentally purchase something using a school account, it would prompt them to save the information to the browser.

To prevent any payment information from being saved, please change the following options:

1. Login to Google Admin.

2. Hamburger menu > Devices > Chrome > Settings

3. Select Pupils OU

4. Under the User Experience section: set Form auto-fill - Never auto-fill forms, set Payment methods - Always tell websites that no payment methods are saved.

The following settings provide instructions on how to add the extension Google Meet Grid View for teachers to view more than 16 participants in a Meet:

1. Navigate to https://admin.google.com and login with your school's intermit@ account.

2. Select Devices > Chrome Management > User and browser settings > from the Settings drop down, select Apps and extensions.

3. Select the OU that you wish to deploy the extension at - this should be Teaching Staff if just for teachers.

4. Select the + icon in the bottom right > Add Chrome App or extension by ID > enter the extension ID kklailfgofogmmdlhgmjgenehkjoioip > Save > Save.

Source: https://www.youtube.com/watch?v=WfoBLIPLRH0

Schools may receive a warning when attempting to use an app:

Access blocked: Your institution's admin needs to review <AppName>

This is due to the app 

To allow access, first check with the IT Lead in the school if they are happy to allow the app, then complete the following:

1. Login to the school's Google Admin portal.

2. On the Home page > from the tile, select App access control.

Note: This can also be manually found in the menu tree under Security > Access and data control > API controls > in the right pane named App access control select Manage Third-party App Access.

3. The app will either be listed under:

• Apps pending review.

• Accessed apps.

4. Hover over the app > select Change Access > select either all users or Select org units (and select which OUs should have access) > Next > select Trusted or Limited > Next > Change Access > Confirm.

Source: https://www.youtube.com/watch?v=WfoBLIPLRH0